Check current official requirements before submission.Documents and procedures may change. TaraVel can help you organize the applicable checklist.
01
Passport
- Original valid passport with the applicant’s signature, including any old passport with a previous Japan visa. The passport should be valid for at least six months and contain at least two blank pages. Remove passport covers.
- Provide a colored scanned copy of the full passport biographical page.
02
Application form
- Computer-completed Japan visa application form printed on A4 paper and originally signed. Complete every item; enter N/A where a question does not apply.
03
Photographs
- Two recent color photographs, 45 mm x 35 mm, with a white background, taken within the last three months. Do not wear a white top, eyeglasses, or jewelry. Eyebrows and ears should be visible and teeth should not show.
- Write the applicant’s name and birth date on the back. Digitally processed or modified photographs are not accepted.
04
Civil registry documents
- Original PSA birth certificate and, for a married female applicant, marriage certificate issued within one year. An exemption may apply to an applicant with a previously used Japan visa who has no guarantor.
- Attach the PSA receipt when available, especially for certificates issued from April 2025 onward.
- If unreadable, also submit the corresponding Local Civil Registrar certificate. For late-registered births, include a baptismal certificate and school record (Form 137). If PSA has no record, provide the LCR certificate and PSA Certificate of No Record.
05
Core supporting documents
- Itinerary in Japan using the Japan Embassy form.
- Original agency letters of authorization for representatives.
- Copy of another valid ID bearing the applicant’s original signature.
- Japan visa notice or waiver using the agency form.
- For a multiple-entry request, complete the relevant request form; approval remains discretionary.
- Signatures on the passport, application form, authorization letters, and ID copy should match.
06
Employees
- Original certificate of employment on company letterhead stating position, hiring date, salary, and HR or signatory contact details. Professionals such as doctors or lawyers should include a copy of their professional ID.
- Original bank certificate showing the average daily balance for the previous six months. If the ADB is not shown, include statements proving transactions for that period.
- Latest income tax return or BIR Form 2316 with the required employer and employee signatures and supporting tax-payment record. If COE or ITR cannot be submitted for a reason other than retirement, full-time homemaking, or unemployment, include a letter of explanation.
07
Business owners
- Business registration documents, as applicable: mayor’s permit, DTI registration, SEC registration, and GIS.
- Original bank certificate showing the average daily balance for the previous six months; include bank statements when the ADB is omitted.
- Latest applicable income tax return and proof of actual tax payment.
08
Students, minors, and children
- Two copies of the school ID.
- Certificate of enrollment or school certification.
- Notarized affidavit of support and consent when not traveling with either or both parents.
09
Other applicant profiles
- Retirees or senior citizens: senior citizen ID or retirement documents, if available.
- OFWs: employment certificate or contract, residence ID if any, and re-entry permit if any. Include an explanation if the ITR is unavailable.
- Foreign nationals in the Philippines: applicable documents plus a copy of the ACR I-Card.
10
If a Philippine guarantor will pay
- Original Japan Embassy letter of guarantee and a notarized affidavit of support.
- Proof of relationship between applicant and guarantor.
- Guarantor’s bank, employment or business, and tax documents.
Official Embassy of Japan checklistOpen Embassy of Japan checklist